Your Practice’s Conference Travel, Handled

It’s usually the owner or the practice manager who ends up booking conference travel: comparing flights, chasing hotel room blocks, tracking early-bird deadlines. That’s time that should go to patients, not spreadsheets. And it’s not just the doctor traveling anymore. Staff need CE too, which means more travelers, more coordination, and more room for something to fall through the cracks.

I work with private optometry practices as a dedicated conference travel partner. One advisor, one retainer, for every conference your team attends.

Why Work With Me

I’ve spent my career in the optical industry. With over 15 years in the industry, I understand how practices actually travel: the conferences that matter, the staff development trips, the major industry meetings, and how CE requirements shape a practice’s calendar. This isn’t a generalist travel service applied to optometry. It’s built by someone who has been in the room.

How It Works

1. Tell me the trip. Which conference (or conferences) your team is attending this year: SECO, Optometry’s Meeting, the TOA Summit, Vision Expo, and other national or Texas-regional events.
2. I handle the logistics. Flights, hotel room blocks, and ground transportation for everyone traveling, doctor and staff alike.
3. You show up. Want a team dinner or activity built around the conference? I plan that too.

What’s Included

• One point of contact for every traveler. Doctor and staff both come to me instead of it landing on you or your practice manager.
• Deadline reminders. I flag early-bird pricing and room block deadlines ahead of each conference so your practice never pays full price by missing a date.
• Room block backup. If the conference’s official block is full, I negotiate a new hotel room block for your group.
• Flexible payment. One payment from the practice, split by staff member, or a mix of both.
• Separate itineraries in one trip. Some staff fly home after the conference, others extend into a personal vacation. Both get booked correctly.
• A tracked conference calendar. I keep a running calendar of national and Texas-regional optometry CE conferences so you don’t have to.
• A built-in employee perk. Every staff member on the retainer also gets personal vacation planning for themselves, at no extra cost to the practice.

Retainer Pricing

Single-location practices with a small team fall at the lower end. Multi-practice groups or larger teams, with more travelers and more conferences, fall higher.

Not ready for a retainer? One-time conference bookings are available too, with no long-term commitment required.

Who This Is For

• Practice owners and optometrists who are done losing patient-care time to travel logistics
• Office managers who end up as the unofficial travel booker every conference season
• Practices sending both doctors and staff to CE events and juggling more travelers than ever
• Multi-location practice groups coordinating conference travel across several offices

Why Book This as a Group

CE cruises and conferences work best with critical mass: better group rates, an easier time filling a room block, and a built-in community for the trip itself. But someone has to manage registration, payments, cabin assignments, and last-minute changes for the whole group, and that job usually falls on an already-busy practice owner. I take that off your plate.

Planning CE travel for your practice or optometry group?